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Administrative

CLIENT SERVICE MANAGER/PROJECT MANAGER

Global Consulting Company, in business over 30 years, works with Fortune 500 to Fortune 1000 Companies in teaching Executives how to build cohesive teams and align with the vision of the company and culture that the CEO wants it to be.

Degree is preferred or experience equivalent to 5-7 Yrs in project management related work. Must have experience working with consultants in the field and Fortune 500 Clientele. Must be extremely proficient with word and PowerPoint.

This company’s environment breeds very little turnover with most of the staff at the company 15+ years. They live their values they teach to their clients and it is a pleasant, positive, happy work environment.

This person will be liaison with client contact person, consultants in the field who conduct the workshops, and the internal team. You will lead and run engagements internally at corporate ensuring the engagement are successful. You will schedule time to talk to consultants, conference calls between client, consultant and internal team, book workshops at hotels or occasionally at a client site. You will make sure all supplies and materials get to the session on time. Lots of documentation to coordinate that is done by a production team internally. Managing multiple workshops at one time. Will travel one time to a workshop to understand what is involved in making it happen.

Qualifications:

• Detail oriented
• Excellent communication skills, articulate and a good liaison
• Able to work with different personalities
• Set timelines and prioritize
• A good facilitator
• Task oriented
• Flexible for schedules to change
• Assertive when needed
• Superior organization skills
• Resourceful and creative with ideas to implement for improvements in the process
• Experience working in a sales role or environment, developing relationships, managing projects with short timelines to plan workshops in 5 wk. timespans consistently throughout the year, juggling multiple events, working with “C” level executives. Must be assertive, take charge, resourceful, articulate, high energy to work in an extremely fast pace and ever changing work environment.

ADMINISTRATIVE ASSISTANT IN PROPERTY MANAGEMENT

Real Estate Investment Management Company in business over 35 years is looking to add to staff a candidate with eithe property management, leasing, marketing, or human resources experience to assist the COO. Support to two Asset Managers (commercial properties) and four Regional/Area Managers (residential properties) and assist with special projects with a team of other staff. Interface with tenants, vendors, and off-site employees. Obtain proposals for repairs/preventive maintenance and prepare comparison sheet for review. Handle tenant emergencies. Prepare Expense Authorizations for invoices on a daily basis and give to Asset Managers to approve for payment. Prepare welcome packages for new and renewing tenants. Prepare letters; prepare signature blocks and indemnity agreements for contracts. Maintain and follow up on insurance certificates on tenants and vendors. Prepare and/or distribute lease abstracts, move-out reports, residential landlord reports, memos, etc.

Accounting

COLLECTIONS REPRESENTATIVE

Real Estate Investment/Property Management Co

Prefer some experience in collections, accounts receivable and/or real estate industry. Knowledge of yardi a plus, computer literate in word and excel. Excellent communication skills both written and verbal.

 Directly responsible for the collections of all residential property account receivables, including legal accounts

• Enforces company policy of zero tolerance for late pay
• Regularly notify residents who have a history of chronic late pay
• Prepare for and lead a monthly delinquency meeting
• Obtain the strongest net operating income through, but not limited to, annual budgets, leasing, physical oversight and fiscal responsibility
• Develop and maintain strategies for existing resident PR to assure the continued success of each building through the renewal of existing leases at greater than current rents or market rents
• Coordinate and manage timely professional responses to each resident issue  

 ACCOUNTANT

• Commercial & Residential Property Investment & Management Company
• In business since 1971, privately held
• 100 employees with 20 at Corporate Offices in Westwood
• Room for growth into many diverse areas such as leasing, marketing, property management, human resources and risk management. Any experience in these areas is helpful.
• Very low turnover
• Company owns over 30 properties in both Commercial and Residential within California and out of state.

Job Description

• Process both payables and receivables for a portion of the Commercial and Residential portfolio
• Data processing TSRs, rent charges, CAM charges
• Doing journal entries
• Make copies of all leasing commissions and fixed asset payments
• Make journal entries for construction in progress payments when installments are finished
• Doing NNN Spreadsheets, calculations and billings
• Prepare quarterly accruals
• Filing for both A/P and A/R
• Accounts research
• Property taxes maintenance and payments
• Business licenses maintenance and payments
• Special projects for Senior Asset Manager
• Attendance and participation at requested meetings
• Miscellaneous projects as assigned by supervisor or President
• Help with annual budgets
• Helping coworkers when need arises

Finance

MANAGER OF FINANCIAL REPORTING

 Reports to the Director of Financial Reporting in consolidation of Corporate & its subsidiaries and preparation of various financial reports. Consolidated financial reports are prepared quarterly and yearly. The position requires considerable knowledge of accounting principles and experience in the consolidation process. The Manager Financial Reporting also assists in implementing and training users with Insight financial application, as well as be a high-level user for consolidated, corporate and ad-hoc reporting. The Manager Financial Reporting will also be a high-level user in our JD Edwards financial applications. They are also responsible for supporting the Global Partnership group from a financial, business and budgeting perspective.

• Preparation of consolidated financial statements and management reports on monthly, quarterly and annual basis.

 • Prepare and review audit and roll forward schedules. Coordinate interim and year-end audits related to consolidated entities

Education: Bachelors Degree in Accounting or comparable Experience: Public accounting experience of at least 3 to 4 years required, Big 4 preferred. Prefer at least 2 – 5 years of experience as a Financial Analyst (or higher Financial Reporting position) working with complex computer systems/financial applications (i.e. JDEdwards, Oracle, etc.) and in Consolidations. C.P.A. license required.

Marketing

MARKET DEVELOPMENT SPECIALIST

The Market Development Specialist (MDS) is a key position — you are at the nerve center of our entire marketing and sales organization, both researching and identifying great prospects for our offerings, defining and executing weekly industry focused prospecting campaigns and talking with prospects who have demonstrated an interest in our solutions and qualifying if they really are good sales targets.

Responsibilities

• Contacting a steady stream of inbound leads, leads from marketing programs and generating your own leads for ourNorth Americasales team
• Introducing our products and services to these leads and converting them to new prospects for our outside sales team
• Nurturing existing prospects to the point of conversion to a sales prospect for our outside sales team

Skills

• Desire and attitude to succeed making productive calls that result in appointments set for outside sales reps.
• Good telephone presence, discussing a complex product to multiple business tiers with multiple messaging components.
• Ability to deliver solution ideas with direct economic value propositions, pain detection, problem definition, decision maker identification, and relationship building.
• Comfort on telephone with senior management, middle management, and technical personnel in conveyance of industry specific value propositions in an advisory role regarding business solution and benefits for telecommunications, retail, financial services and software industry prospects
• Resourcefulness to identify key contacts within targeted accounts.
• Research skills to identify the right contacts using Linked-in, Insideview and other tools.

Requirements

• Bachelors Degree and 3-5 years’ experience, preferably in a customer-facing role
• Experience with salesforec.com, MS Excel and other Office applications
• Must be a self-starter able to work at a high activity level w/o direct supervision

MANAGER, SOCIAL MEDIA AND PUBLIC RELATIONS

Description:

Develops and executes Social Media and Public Relations strategies that support core marketing communication strategies and initiatives for the company and its key products. Oversees the development of communication strategies and programs in Public Relations integrated with Social Media to meet corporate and marketing objectives and ensure consistency in company’s marketing messages.

• Develops and executes strategic multichannel PR communication strategies, programs, and social media initiatives

• Identifies, interprets, and capitalizes on current social media trends; develops programs to generate exposure for company products and enhance brand recognition

• Identify methods for integrating best practice social media strategies for each product marketing plan

• Ensures effective communication and collaboration with key stakeholders for seamless integration of PR and social media programs with marketing objectives; Consults with Parent Company on PR and social media activities with global impact

• Develops relationships with key media, industry analysts, and social media influencers to ensure positive coverage for company products

• Manages relationships with agency partners to ensure creative, accurate, PR messaging and materials for each product category

• Manage Company’s participation at conferences, tradeshows, and other speaking engagements to support brand awareness and highlight company’s leadership in technology

• Develops strategy and content for internal written company communications related to company programs, initiatives, events, and policies; ensures communication programs meets organizational objectives

• Provides key counsel on content and delivery of Executive communications; Develops communication strategy and content for environmental issues

• Collaborates with other MARCOM management to develop synergiesbetween groups to deliver consistent messages to external stakeholders

Requirements

• Completion of an undergraduate program (B.A. or B.S.) in Marketing, Journalism, Communications or Public Relations

• 5+ years of experience and proven expertise in public relations and social media; demonstrated ability to manage existing initiatives as well as deliver new campaigns

• Strategic and creative thinking, collaboration with external partners and all levels of the company including cross –functional teams

• Strong written and verbal communication skills; team player, with the confidence to take the lead when necessary

• Proficient computer skills (MS Word, Excel, PowerPoint); ability to learn and manage consumer and editorial review tracking system; deliver monthly/quarterly reports

• Ability to travel 25%

STRATEGIC MARKET ANALYTICS PROJECT MANAGER

• Manages, leads and personally participates in various strategic market analytics activities

• Creates and prepares business reports and business presentations for Corporate offices and Parent Company’s Executive teams

• Provides value-added market analytics by using proprietary as well as syndicated market data

• Prepares analyses for various product lines to provide key insights into these businesses

• Actively engage in value-added analysis to answer key strategic questions; knows all of the data sources available internally and externally

• Builds strong relationships with peers and Senior Managers to best meet company goals and objectives

• Manages and leverages relationships with vendors for a specific product/service (best price, best product, etc)

Requirements

• 5-7 years of experience in strategic consulting, market research or other analytical work

• Bachelor’s Degree (BA/BS), MBA or other related graduate-level degree is preferred

• Communicates effectively with all levels; possess solid presentation skills

• Strong organizational and project management skills; attention to detail coupled with being able to identify broad, strategic implications

• Deep understanding of data analysis and how to turn data into insights

• Strong analytical and data management experience, with the ability to efficiently derive insights from vast and diverse amounts of data

• Creative, proactive approach to solving business issues

• Highly proficient with MS PowerPoint and Excel; experience developing and using Excel-based models

Reports to a Sr. Manager. No direct reports. Highly prefer some consulting experience, primary & secondary research experience. 1/3 is ad hoc reports, 1/3 is administration, 1/3 is research work. You will create and do a presentation to the executive team as part of the interview process. They will provide you a case study that you present to a panel. Highly prefer consumer products/electronics industry knowledge and an MBA.

Human Resources

HUMAN RESOURCES ASSOCIATE/ACCOUNTING ASSISTANT 

 SUMMARY – Perform various accounting, human resources and operations functions. Enter accounting and financial data into computerized systems. Process payroll and assist HR manager with a variety of HR functions. Work with Operations Analyst on billing and related projects. Assist CFO as needed with special projects. Work with others in a team environment to meet the goals of the organization. 60% Human Resources support work and 40% Accounting support to the Controller.

 Skills: Must be proficient in word, advanced in excel, and worked with ADP Payroll Systems

 ESSENTIAL DUTIES AND RESPONSIBILITIES  

1. Process and mail accounts payables
2. Prepare bank deposits
3. Process payroll (US &UK)- approx 85 staff
4. Reconcile/resolve payroll tax issues
5. Calculate and enter payroll journal entries (US &UK) on ADP Pay Expert
6. Process 401k contributions & 401k testing
7. Prepare for payroll audits and worker’s compensation audits
8. Assist with benefits administration and open enrollment
9. Set-up new hires in accounting system and payroll system
10. Assist with client billing
11. Maintain and file payroll and accounting records

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Other

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