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 SEND RESUMES TO:

resumes@marinoandassociates.com or cheryl@marinoandassociates.com

Administrative  

EXECUTIVE ASSISTANT

Company in business for over 40 yrs, provides consulting services to fortune 500 to global 1000 companies worldwide. Must have experience supporting C level executives in a corporate office environment.

summary

Provides overall administrative support to Firm Chairman, Partner and the entire Business Development team in varying capacities, including preparing client proposals, contracts and other correspondence. Tracking proposals, contracts, supports BD in all external and internal process steps that enable the work to begin with clients and creates a smooth transition to the Client Services managers. This position will interact with internal and external clients.

essential duties and responsibilities

               

  1. Performs administrative and secretarial duties for Chairman and Partner. Controls and maintains calendars; schedules and coordinates travel, meetings, appointments and other activities to balance each executive’s efficiency and accessibility to critical stakeholders.
  2. Handles general scheduling and calendar management for the entire Business Development team as needed to support workflow.
  3. Maintains an efficient filing system for the team, both electronic and paper. Ensures latest versions of documents uploaded into BOX.
  4. Supports Business Development team with our business unit CRM input, maintaining and auditing to ensure that all client, contact, activity and opportunity data is current and visible to all.
  5. Interfaces with corporate CRM system to input and maintain business unit client data for enterprise visibility.
  6. Keeps accurate logs of all proposals and presentations.
  7. Sets phone and in-person meetings with C-suite executives for Chairman, Partners, Business Development and Consultants as needed.
  8. Provides basic research and prospect bios to our consultants for sales meetings as needed.
  9. Prepares, proofs and provides quality assurance for client-facing executive sales presentation materials, proposals and other documents.
  10. Prepares and submits expense reports for Chairman and Partner.
  11. Supports other members of the Business Development team in their skill development.
  12. Needs strong organizational and QC skills, and highly detail oriented.
  13. Self-started, takes initiative, and good at prioritizing workload.
  14. Performs daily activities accurately and timely.
  15. Develops relationships with client EAs.
  16. Maintains confidentiality in all matters.
  17. Uses discretion in supporting team with sensitive internal matters, as well as answering and screening telephone calls.
  18. Uses Microsoft products to perform daily activities.

education and/or experience

Bachelor’s degree (B.A.) from four-year college or university; or four years’ related experience and/or training; or equivalent combination of education and experience.

 

PROJECT ADMINISTRATOR

You will provide general administrative support to an internal team of Project Coordinators and Managers. The day to day work can vary widely and can include: maintaining project documents, organizing printing, scheduling, tracking and processing reports, setting up meetings, liaising with supplier and associates, supporting events.

  • Provide quality support to ensure effective and efficient delivery of projects under the direction of Project coordinator/Manager
  • Work closely with the project team to meet changing needs and requirements
  • Ensure project documents are complete, current and appropriately stored
  • Respond to day-to-day operational aspects of projects
  • Light reception duties, set-up and prepare for client visits including ordering food, scheduling and maintaining conference room
  • Back-up support to Shipping Coordinator

SKILLS NECESSARY TO SUCCEED:

  • Good interpersonal skills – the Project Administrator will be required to build relationships with various parties including project team, Partners, external vendor (eg Printers)
  • Flexible with a ‘can do’ attitude, will go the ‘extra step’ to meet client needs
  • A multi-tasker who can work under pressure in a fast paced environment
  • Strong organizational, planning and time management skills to help meet tight deadlines
  • Must have a high level of accuracy
  • Proof-reading skills with great attention to detail
  • Strong knowledge of Microsoft Word, Excel and PowerPoint
  • Capable of working independently as well as part of a team

 EXPERIENCE:

  • Bachelor’s Degree preferred
  • 3-4 years of project coordination/administrative experience
  • Previous experience of working in a Corporate environment

 

ADMINISTRATIVE ASSISTANT

About Company: Privately Held Real Estate Investment/Property Mgmt. Co in business for over 40 years is looking to add to staff due to growth. This position supports the President/COO of the Company who has been with company for over 35 yrs. Company owns 33 properties both commercial and residential (apt complexes) mostly in state of CA and one out of state.

Skills Needed: Word, Excel, Yardi+, someone proactive, organized, detail oriented, and can help wherever needed. Any real estate industry knowledge (commercial or residential (apt complexes, not single family dwellings) is a plus or a real estate license or property mgmt. certificate.  Must be able to keep information confidential.

Supports President/COO with multiple HR duties such as workers comp paperwork, help write job descriptions, update current job descriptions, help with new hire paperwork, response letters to applicants who applied, help organize HR files, work with HR Leasing company as a liaison with all HR matters. Back up for Payroll when needed. Assist with planning company events such as holiday parties and events, marketing events, follow up on calls for President/COO, keep log of status of special projects, legal paperwork for HR matters, tenant issues, litigation paperwork, keep calendars for President/COO, and other duties as assigned.

 

Accounting/Finance

SR. STAFF ACCOUNTANT

May include the following. Other duties may be assigned.

  1. Analyze accounts and ensure journal entries are recorded timely during the month-end close process (prepaid expenses, accruals, amortization of accretion an intangible assets)
  2. Complete and review monthly account analyses by reconciling transactions and resolving discrepancies
  3. Manage intercompany activity, confirmations with parent/sister companies, settling intercompany balances
  4. Prepare and record foreign exchange (FX) revaluations, gains and losses
  5. Prepare financial analyses and variance explanations for management
  6. Review monthly P&L and balance sheet activity for accuracy and completeness
  7. Provide key analytical schedules to support the SEC reporting process and earnings release
  8. Review and recommend enhancements to the month-end close process and other accounting processes
  9. Prepare and review reports supporting internal and external audits
  10. Strong knowledge and understanding of generally accepted accounting principles (GAAP), and general accounting process

Marketing Positions

SR. BRAND MANAGER- CPG AND MBA- A MUST, FOODS INDUSTRY+

Leads and directs members of the brand team across various initiatives and projects related to several select Company’s products.  Responsibilities will range from overall business management, to creative development to strategic planning and implementation.  Ultimate job responsibility will be to effective brand building and business growth.

PRINCIPAL ACCOUNTABILITIES

  • Work with the overall team to create comprehensive strategic brand marketing plans
  • Take responsibility for implementing brand marketing programs that:
  • Strengthen overall brand image
  • Increase brand awareness, penetration and purchase frequency
  • Drive consumer takeaway at retail
  • Work with the internal team and creative agencies to develop consumer facing creative executions (including TV, print, radio, digital & social media, and entertainment partnerships)
  • Manage relationships with key vendors and cross-functional partners
  • Develop short- and long-term budgets for the portfolio of products.
  • Partner with sales to ensure key marketing programs are implemented at retail, with some specialty programs being created for select accounts.
  • Proactively monitor business performance and react to needs
  • Pursue new breakthrough ideas for driving the business.
  • Coach, develop, train and support a team of brand management professionals.
  • Establish clear succession and brand team growth plans.
  • Help manage an intern program with local business schools to ensure future marketing talent is identified and cultivated.

QUALIFICATIONS

  • Master in Business Administration (MBA)
  • 6+ years of experience in CPG marketing
  • A track record of career progression in marketing organizations.
  • Working knowledge of general business administration practices and procedures.
  • Strong analytical, decision-making, influence, and communication skills.
  • Demonstrated creative prowess.
  • Working knowledge of food business in CPG industry.
  • Ability to effectively lead in privately owned / family environment ensuring alignment with stated Core Values
  • Effective and proven project management skills
  • Proven ability to build relationships and interface with all levels of individuals internal and external to the organization.
  • Team player with strong interpersonal skills and the ability to effectively interact both inside and outside the organization
  • Committed to continuous improvement in a dynamic industry
  • Flexible and willing to handle an ever changing work environment
  • Action-oriented with the ability to think and react quickly to changing circumstances

 

Human Resources

Bilingual Spanish HR Business Partner

The Human Resources Business Partner Coordinates the HR related activities to support the California manufacturing plants. These activities include but are not limited to the administration of human resources policies, procedures and programs. The HRBP serves as a partner to Management on HR related issues. The HRBP plays a key role in establishing a customer service culture by driving the effective execution and alignment of HR practices and programs with company policies, business objectives and overall Company’s People Strategies.

PRINCIPAL ACCOUNTABILITIES

Coaches and advises the leadership team on performance management issues such as hiring, employee performance, career and personal development, resolving associate concerns, and terminations.
Assist with and or investigates employee complaints, disputes and accidents. Communicates all potential employee issues and opportunities with management and collaborates when necessary to bring resolution to issues.
Provides guidance and support on all employee levels to ensure statutory and company regulations and policies are followed including documentation, follow-up, modified work duties, etc., and questions / or issues are resolved.
Administration of company policy and benefits programs for the business units.
Collaborates with and provides guidance to management regarding process, procedures and implementation of employee corrective actions, performance improvement, performance development and annual performance evaluations.
Administers various training as required. E.g. Harassment, Kronos, HR training initiative.
The responsibilities associated with this job will change from time to time in accordance with the Company’s business needs.  More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.

QUALIFICATIONS

Minimum 3 – 5 years of experience as HR Business Partner
Must be fluent in Spanish
Intermediate knowledge of HRIS and Timekeeping systems (Kronos a plus)
Demonstrates solid understanding of employment regulations and laws
Professional presence; polished communication skills and proven ability to effectively deal with all levels
Self-motivated and self-disciplined. Able to work independently with minimal supervision. Ability to identify and anticipate needs and make recommendations
Proven ability to develop strong relationships in order to gain support and achieve results
Excellent listening and assessment skills
Confidence and ability to influence others, facilitate processes, and coach/advise managers
Manage multiple conflicting priorities
Strong conflict management skills
Minimum 2 years facilitating training (e.g. Harassment, New Hire Orientation, Policy & Procedures)

 

Sales

Sales Director-Los Angeles, Ca.

ESSENTIAL DUTIES/RESPONSIBILITIES
Business Results

• Achieve industry revenue targets and drive the combined sales efforts for the assigned industry across the field sales consultant, sales development representative (SDR), internal sales organization (ISO) and emerging market teams (EM).
• Monitor team performance and drive deals aligned to the industry strike zone by bringing together the cross-functional department stakeholders to overcome barriers to winning.
• Travel to assigned team sales offices and go out on sales calls with team to provide coaching on the unique aspects of selling an industry product, focus on bigger deals and aligning the client’s business needs to our product, converting opportunities to RFPs and closed wins.
• Establish a regular cadence to coach and enable industry sales consultants on the unique aspects of selling into an industry and representing their industry product offering, including certifications.
• Work with Sales Enablement, Product Management and Product Marketing to roll out new industry products, provide ongoing learning and enablement, share industry win success stories, and/or initiatives to drive growth, retention, engagement within the Industry.

Operational Excellence
• Manage the overall long-term pipeline for industry assigned territory to ensure team is building long-term pipeline to achieve revenue targets.
• Meet or exceed industry forecast commit to Sales VP every month for assigned sales team within 10%. Develop and implement quarterly and annual business plans to achieve goals and revenue targets.
• Demonstrate deep level of understanding of the industry strike zone, total addressable market and best practices of the sales cycle to direct sales activity focus, high conversion rates and achieve target per employee per month.
• Determine industry resource allocation for assigned markets.
• Build sales talent candidate ecosystem specific to assigned industry to generate potential candidates who meet the sales consultant success profile.
• Balance time locally with travel to go on sales calls with assigned team; travel will depend upon industry and sales team assignment and could be up to 50-75% of time.

Employee Engagement
• Motivate team by supporting their individual/ team goals and achievements, and by celebrating their wins.
• Demonstrate commitment to the ongoing learning and development of team by providing industry-aligned resources and creating learning opportunities.
• Partner with regional sales directors for assigned team on recruiting, hiring, onboarding, and ongoing performance management activities.

Client & Partner Centricity
• Coordinate with Marketing, the Channel and Regional Sales Directors on all industry campaigns and/or events, as well as with Sales Development and the Inside Sales Organization to drive successful execution of industry campaigns and programs.
• Provide feedback and input into the ongoing direction and development of the industry product offering.
• Demonstrate a strategic external focus including industry involvement, to influence direction and build Company reputation in a specific industry market.
• Build strong national industry-based ecosystems and networking initiatives both in industry groups and via Channel & Alliances.
Coordinate with Client Services, Client Relationship Executives, and Sales Operations to drive client retention

JOB REQUIREMENTS AND QUALIFICATIONS
Education: 
Bachelor’s degree desired; or equivalent education and/or related work experience.

Experience: 
• Minimum 10-15 years’ management experience required
• Experience leading a sales team
• Minimum 5 years’ experience in consultative sales-highly prefer PEO industry, selling HR Related Services, Payroll Services
• Minimum 5 years of B2B sales experience required
• Prior experience selling in one of the following industries: SaaS, or technology vertical+
Other Knowledge, Skills and Abilities: 
• Excellent verbal and written communication skills
• Ability to communicate with employees at all levels of the organization
• Strong knowledge and understanding of both state and federal employment laws
• Excellent interpersonal skills
• Excellent presentation and facilitation skills
• A demonstrated commitment to high professional ethical standards and a diverse workplace
• Ability to adapt to a fast paced continually changing business and work environment while managing multiple priorities

V.P. of ACQUISITIONS/SALES

Financial Services Company involving commercial real estate & financing.

To be successful must be self motivated, excellent follow up skills,  develop outstanding rapport with people, and have a good understanding of finance, good with math, #’s.  Industry experience preferred is commercial real estate, financial services, legal or banking.

JOB RESPONSIBILITIES

The Sales Associate position is critical to the success of their company. As the driver of new business, this sales associate is responsible for:

  • Developing, managing and accurately forecasting their own sales acquisition pipeline
  • Generating new leads within their territory
  • Contacting prospects from our database
  • Managing their transactions from inception through closing
  • Coordinating and directing all sales activities, including sales consulting resources used during the    sales cycle
  • Negotiating business terms according to corporate guidelines
  • Exceeding monthly corporate standards and metrics
  • Combo of inside and outside sales- travel to Western Region of U.S. as needed. Most business is local.
  • Degree, MBA+
  • Self generate leads and some leads are given. Appt. setters help with setting of appts.
  • Strong training program with 90 days paired with a Sales Mgr, online training, and one on one training and on-going mentoring

REQUIREMENTS

  • Minimum 3+ years of corporate sales experience,  telecommunications, cellular, or billboard industries+
  • Highly prefer experience in closing commercial real estate transactions,or selling financial products
  • Strong communication and interpersonal skills both on the phone and in person
  • Ability to make effective presentations to high-net worth individuals
  • Highly motivated, self-starter who can excel in an entrepreneurial environment
  • Bachelor’s degree or equivalent experience in a sales organization
  • Working knowledge of Microsoft Office Suite

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